AV is the Ultimate ‘Make or Break’ Moment

When conference AV goes wrong, everyone notices.
Microphones fail. Slides don’t appear. The room loses confidence – and the pressure lands on you.

We believe the best conference AV is the AV nobody has to think about.
Seamless sound, clear visuals, and a calm expert team handling everything behind the scenes.

That’s why we guarantee technically-perfect conferences – so you can focus on your event, not the tech, or your money back.

You’re in Swimmingly Good Company

We are the trusted events agency for leading global brands.

Google logo 300x106
Netflix 300x300
Octopus Energy 300x180
Amazon logo 300x124
TikT ok 300x188
American Express 300x300
Spotify 300x90
Warner Bros 296x300
Great Ormond Street Hospital 300x153
Atlassian 300x169
Universal Music 300x111
Lego 300x300
Holland and Barrett 300x133

The Flawless, Five-Star Conference System

Every conference is different, but most follow a familiar production scale. From sound and lighting to video, staging, and on-site technical management, we handle the entire AV delivery.

Here’s how our conference AV is typically delivered.

LoafS ummerP arty 23 Clownfish WebR es 010 1024x683

Audio (d&b PA system)

Video (2 LED displays)

Stage Lighting

Team, Transport & Logistics

£1,650

£2,000

£900

£1,525


Subtotal

AV Package Discount

AV Package 1 Rate

£6,075

£825

£5,250

CF0 0032 1024x683

Audio (d&b PA system)

Video (4 LED displays)

Room & Stage Lighting

Team, Transport & Logistics

£2,350

£3,200

£2,500

£2,100


Subtotal

AV Package Discount

AV Package 2 Rate

£10,150

£1,450

£8,700

CycleS port ClownfishE vents 3 1024x683

Audio (d&b PA system)

Video (2 projectors)

Room & Stage Lighting

Team, Transport & Logistics

£3,950

£4,500

£6,450

£4,650


Subtotal

AV Package Discount

AV Package 3 Rate

£19,550

£2,800

£16,750

Every conference package includes complete technical production, experienced humans who genuinely care, and all the essentials needed for a smooth, professional event.

We also have a large selection optional extras to truly customise your conference to your needs; such as extra lighting, branded stage & sets, stage comfort monitors, extra screens or live acts. If something matters to your conference, we’ll make sure it’s covered.

CF6 0031 1024x683

Stage & Presentation

Lecterns, staging, branded backdrops, and thoughtful presenter support, all prepared in advance and ready to go when your speakers step on stage. Everything feels calm, organised, and under control from the very first moment.

CF6 0088 1024x683

Sound & Visuals

Clear, balanced sound across the whole room, reliable wireless microphones, comfort monitors, and sharp displays or projection that keep content easy to follow from front row to back. Clarity and focus where it matters most.

CF6 0012 1024x683

Lighting & Atmosphere

Clean, flattering stage lighting and stunning room illumination that lifts the space and gives the conference a polished, professional feel. Nothing overdone, just the quiet confidence of an event that looks exactly right.

CN Agency Awards Clownfish Events 01 1024x683

Technical Planning & Delivery

Pre-event preparation, experienced technicians on site, smooth live show management, and efficient pack-down once everything’s complete. All handled calmly behind the scenes while you stay focused on the people in the room.

FAQs from clients like you

What if my budget can’t stretch this far?

Depends what you’re after; a Fiat or a Ferrari?

We’re not the cheapest (and definitely not the priciest), but for what we actually deliver – pristine kit, passionate in-house crew, and flawless delivery – we’re hands-down the best value for money.

You’re not just hiring some speakers and lights; you’re getting a full production partner who cares about your event – making sure everything runs like clockwork and looks incredible.

How can you make my conference stand out?

Our Clownfish team are more than executives at one of those dry ‘conference management companies’ – they are complete conference creatives. They have a whole toolkit of set and staging design, AV hire (sound and lighting), videographers, bespoke branding tools, and conference entertainment (including live musicians and performers), to turn your conference into a coup.

How are you different from other conference management companies?

It comes from the fact we aren’t just conference organisers – we are one of London’s leading events management companies and we use all the tools, tricks, and triumphs from our other events to create conferences that your delegates will remember – and talk about – for years. We don’t just deliver conference AV hire, we also pack a punch with event entertainers, staging design and bespoke branding.

What happens if something goes wrong on the day?

That’s exactly why we created the Flawless AV Guarantee. If something doesn’t work, you don’t pay for it. But truth be told, our in-house crew are so meticulous that we rarely (if ever) need to use it.

How come I can get this cheaper elsewhere?

AV can look similar on paper, but not all suppliers deliver the same standard.

Our pricing reflects the fact that we own all our equipment, employ our own expert crew, and guarantee flawless results. It’s about value, not just cost, because fixing an AV failure mid-event always costs more.

It was so important to me that this event went well. It was the first awards event for the magazine… we had so much good feedback, the atmosphere was great, the production worked so well. I just couldn’t say enough good things about it.

Suzie Thumbnail 2 600x600 Suzie Neuwirth Founder & Editor-in-Chief, Peer2Peer Finance News

What I love about the Clownfish team is their can-do attitude. Nothing’s too big a problem, it’s resolved and you end up really with what I would call a perfect event.

Diana Thumbnail 600x600 Diana Sterck CEO, Merton Chamber of Commerce

How We Work.

CF0 0032 1024x683

1. Share your vision

Tell us what you want your conference to feel like – we’ll listen carefully, advise, and get excited with you.

leading

2. Get your bespoke plan

We’ll design your AV setup and send a beautiful, jargon-free quote tailored to your conference.

loaf 23 bp webres 004 1024x683

3. Celebrate with your guests

Enjoy every moment while our team handle the details and make it flawless.

Flawless in Action.

Every event tells a story, here are a few that went from vision to flawless reality.

Secure Your Date – Make Your Conference the Talk of the Town.

Flawless takes focus, we have limited capacity.

Each event we deliver gets our full crew’s attention, from first brainstorm to final spotlight. That’s how we keep every show stress-free and spectacular.

We can only commit to a limited number of events per month to guarantee the quality we’re known for, and slots are filling quickly (especially in the peak season).